Wave Features

Wave Features Explained (2026)

Free invoicing and bookkeeping for US and Canadian businesses, with bank feeds and receipt capture in the paid Pro plan. Outside those two countries, Wave no longer lets you send invoices. No technical knowledge needed. Setup takes Under 10 min.

7 features documented 🟢 No-code 📱 Web, iOS, Android ✓ Independent review

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Quick answer

Wave is accounting and invoicing software for US and Canadian small businesses. Starter is free (invoices, estimates, bills, bookkeeping records); Pro costs US$19 a month and adds bank feeds, receipt capture and payment reminders. Businesses outside the US and Canada can no longer send invoices through Wave.

Wave key features: what each one means for your business

7 features, each explained as a specific business outcome, not a technical specification.

Invoicing

Create and send professional invoices (bills) with your logo and brand colours in minutes. Set automatic payment reminders (follow-up emails to clients who have not paid) and see exactly when a client opens your invoice.

Bank Connection and Transaction Import

Connect your business bank account and Wave pulls in every transaction automatically. You categorise (label) each one with a single click instead of typing everything manually.

Financial Reports

Profit and loss (income vs expenses), balance sheet (what you own vs what you owe), cash flow statement (money in vs money out), and sales tax reports are all generated in real time with one click.

Expense Tracking

Log business expenses by category (like Travel, Software, or Equipment) and attach photos of receipts. See at any moment exactly where your money is going.

Recurring Invoices

Set any invoice to send automatically on a schedule: weekly, monthly, or quarterly. Retainer clients get invoiced on time every month without you doing anything.

Multi-Currency Support

Invoice international clients in their local currency while your books stay in your home currency. Exchange rates are applied automatically so your reporting is always accurate.

Accountant Access

Invite your accountant by email and they get read access to your full books. No file exports, no emailed spreadsheets, no risk of sending the wrong version.

These features in practice

12 real workflows Wave users run using these features.

✓ Send a branded invoice to a client in 3 minutes and have the system automatically follow up by email if payment is not received within 7 days

✓ Connect your business bank account and have Wave categorise (label) every transaction automatically, ready for month-end review

✓ Generate a profit and loss report (income versus expenses summary) in one click before a meeting with your accountant or before filing taxes

✓ Set up recurring invoices for monthly retainer clients so the invoice sends itself on the 1st of every month without you doing anything

✓ Log a lunch receipt instantly by taking a photo on the Wave mobile app so it is recorded in your books before you leave the restaurant

✓ Bill international clients in USD while tracking your local-currency expenses in the same dashboard, with exchange rates updated automatically

✓ Give your accountant read-only access to your Wave books so tax preparation needs no file exports and no chasing

✓ Check at a glance which clients owe you money and how many days each invoice has been outstanding

✓ Run a cash flow report (a view of money coming in versus money going out) at month end to see whether your business is growing or overspending

✓ Create expense categories (labels like Travel, Software, Client Meals) for each project to track which jobs are actually profitable

✓ Export a full transaction history for any date range as a CSV file when your accountant needs the raw data

✓ Use Wave estimates (a quote you send before the job starts) to agree on a price with a client, then convert the approved estimate to an invoice in one click

See all 12 Wave use cases View all →

Features Wave does NOT have

Knowing what Wave cannot do is as important as knowing what it can. If you need any of these, a different tool may be the better fit.

! Businesses outside the US and Canada: you cannot send invoices through Wave (Wave recommends Zoho Books)

! Businesses that track stock: use an accounting tool with inventory, such as Zoho Books or QuickBooks

! Groups with several companies that need combined accounts

Which Wave plan includes these features?

Wave has 4 plans. Not every feature below is available on every tier: here is exactly what each plan unlocks.

Starter

Unlimited estimates, invoices, bills and bookkeeping records, invoicing in the mobile app, dashboard and reports, optional online payments

Best for: Freelancers and small businesses in the US or Canada who need invoices and simple bookkeeping

Pro

US$19 a month, or US$190 a year (CA$25 a month or CA$250 a year)

Everything in Starter plus automatic bank imports, auto-merge and categorise transactions, unlimited receipt capture, automatic late payment reminders, no Wave branding, extra users

Best for: US and Canadian businesses that want bank feeds, receipt capture and automatic payment reminders

Payroll (add-on)

From US$25 a month (see Wave for your country)

Payroll runs connected to your Wave books

Best for: US and Canadian businesses paying staff

Wave Advisors

From US$149 a month

Dedicated bookkeeper, monthly financial statements, expert support, onboarding from other software

Best for: Owners who want a bookkeeper to keep the books for them

Full Wave pricing breakdown: every plan, every limit, every hidden cost Full breakdown →

Ready to put these Wave features to work?

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